Seed-to-sale cannabis software and cannabis ERP for marijuana cultivators, manufacturers and distributors. Metrc approved inventory compliance tracking. Get reviews, pricing, and demos on the best seed-to-sale software. Prices starting from $19.99/month. Compare products like BioTrackTHC, MJ Freeway, Canix, and more. Reviews on Windows, web-based, Mac, iOS, and Android systems. Seed to Sale tracking is required for cannabis operators in legal markets. Understand what seed to sale means for your business and how to navigate seed to sale reporting.
Cannabis seed to sale software that works for you
Canix’s cannabis ERP software eliminates the frustrating busywork in compliance, inventory management and sales in your cannabis business. Use a seed to sale platform to improve your operation.
The only comprehensive cannabis ERP
Track cannabis inventory through the supply chain and access essential inventory reports. View quantities, costs, usage and purchase of non-cannabis inventory such as planters, papers, manufacturing ingredients, and other related materials. Use recipes for packages and processing workflows to automatically update inventory levels.
Metrc integration is foundational to Canix ERP and our bi-directional data sync is the best in the industry. Canix simplifies, automates, and validates Information Metrc data uploaded from Canix.
Generate and record invoices for your sales orders. Send these invoices through multiple channels including directly to customers via email or web link or directly to accounting systems through our integrations. Create and track purchase orders for both cannabis and non-cannabis inventory to manage your vendor relationships. Automatically pull in LeafLink orders into Canix for processing through our integration.
Get the best seed-to-sale software for your business. Compare product reviews, pricing below. Read our buyer’s guide for more help.
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Seed-to-Sale Software Buyer’s Guide
The cannabis industry is continuing to grow with each coming year. As of the start of 2022, there are eighteen states (and the District of Columbia) that consider marijuana to be fully legal, with more offering medicinal options. As such, growers and cultivators are finding ways to produce a product as efficiently as possible, maintain state regulations, and turn a profit.
Whether you’re a cultivator, packager, or retailer, you’ll want to track every gram of the product and all related costs from seed to sale. Seed to sale software helps cultivators, manufacturers, processors, and even retailers become as legitimate of an operation as any other pharmaceutical manufacturer and distributor.
We’ll be able to touch base on the following topics:
What Is Seed to Sale Software?
Seed-to-sale software (also known as cannabis software or marijuana software) seeks to manage your entire cannabis cultivation operation. From simple compliance monitoring and dispensary POS (point-of-sale) functionality to predictive analytics, seed to sale software ensures you operate every facet of your licensed cannabis business the way it should.
Given strict regulations in the cannabis industry, players in the market found it difficult to find companies to process the plant (either companies that trimmed a plant to sellable product, or broke down the plant into a good such as CBD or a THC-based product such as an edible), vendors for seeds or needed equipment, or even clients to sell their product to. Because of that, marijuana cultivators will have vertical integration, where they manage every aspect of the supply chain, so all aspects of seed to sale (manufacturing, distribution, and retail) are covered. Seed to sale software will do that; help you out from planting the seed to selling the finished product.
Of course, seed to sale software can manage the entirety of your supply chain process as well as assisting you in one area of seed to sale, such as the manufacturing. Companies looking to integrate the seed to sale process with back-office accounting and inventory control may want to consider a fully integrated cannabis ERP software.
BioTrackTHC has an inventory module specifically catered to the industry, allowing you to categorize your product as needed and assign the units desired.
Features of Seed-to-Sale Software
|Cultivation Tracking||Monitor and automate your grow performance. Monitor any waste that is generated and account for potential errors in weight with moisture loss. Find inefficiencies in your operation by better tracking time and labor costs. Log notes about strains to keep a close eye on genealogy and potency.|
|Compliance Management||State regulators want to monitor every step in the supply chain including where it was planted, harvested, processed, and sold. Strict traceability is a must. Compliance functionalities in seed to sale software will go over plant and product procedures to ensure compliance. They will also automatically report any compliance data to the state while ensuring reports are created in a compliance-friendly manner.|
|Processing and Manufacturing||Optimize future product yield by keeping a close watch on your nutritional cycle via watering, lighting, and adding pesticides. Analyze the volume of your harvest to help predict and optimize future yields.|
|Inventory Management||Convert multiple products into final goods. Keep track of both raw materials and finished goods. Ensure your inventory can be audited and ensure proper weight and dosage has been recorded. If inventory levels run low, ensure purchase orders can be sent at the right time to avoid shortages.|
|Supply Chain Management||Track transportation manifests that keeps strict note of the cargo for any regulatory review.|
|Dispensary POS||Process sales through in-person transactions, online ordering, and more. Store customer profiles with patient ID’s and any referrals. Monitor the frequency of visits and purchase history. Provides discount and loyalty programs. Establish purchase order limits to comply with state law.|
Benefits of Seed-to-Sale Software
Some of the top benefits of seed to sale software include:
Different plant by-products will include varying weights and vary in product quality. Ensure you have multiple data collection points to check in on your product during the cultivation process.
Ensure Compliance With Laws and Safety Measures
In order to ensure states and municipalities are receiving the information they need and that your business is paying any taxes and fees necessary, seed to sale software will ensure you are maintaining compliance.
One solution, MJ Freeway, provides customer status capabilities which evaluates any prescriptions needed to complete transactions. It also keeps a record of purchases for proper reporting to remain in compliance with any local or state laws.
The patient record status in MJ Freeway.
Avoid fines and stay legal
Given strict regulations in the production of cannabis, you’ll want to ensure your workers are staying on course and not committing any senseless infractions that could lead to unnecessary legal trouble. The product will need to be handled with as much care as any other pharmaceutical, and thus comply with as much scrutiny and traceability throughout the production process.
Cannabis can be manufactured/produced into a number of final products ranging from oil to an edible product. As such, you’ll need to monitor appropriate conversion rates and calculations to ensure you’re not losing out on any valuable product.
Ensure proper nutrition
Plants of all shapes and sizes will need proper nutrients and pesticides to ensure they are growing and on schedule. They will also need a strict diet of water and sunlight. Seed to sale software will allow easy logging of when these nutrients have been given to a select crop of plants.
What Does Your Business Need?
Depending on the size of your business, you may have differing needs than other businesses within the industry:
Start-ups and Small Businesses
At its core, seed to sale systems have a primary focus to ensure compliance. While some software solutions may work great when you are small, and industry-neutral software options may be able to handle your manufacturing, distribution, inventory, etc., businesses starting out will want to look at finding a software vendor that has experience implementing their solution for a cannabis-based company. Otherwise, you will find yourself falling behind the competition and eager to go back on the market for software.
As your client base grows and your employee count starts to rise, you’ll need to consider having a solution that is scalable. Companies of this size need to determine where they land in the seed to sale process: Are they primarily a cultivator? Do they handle processing and manufacturing? Are they a dispensary dealing with point-of-sale issues? Even if your company is a combination, focusing on your more successful areas and ensuring the primary cannabis ERP solution you use can handle your
Larger operations will handle vertical operations and manage a true seed to sale process from cannabis cultivation, to processing, to distribution, and to sale. As such, they’ll require the use of a cannabis ERP solution that can provide them with the full suite of supply chain management, manufacturing management, and accounting.
Localized Compliance with Seed-to-Sale Software
States that have full legalization of marijuana such as California and Colorado use compliance tracking software solutions specific to the seed to sale industry, such as Metrc. Metrc ensures compliance with specific states’ regulations that govern the growth, distribution, processing, and overall sale tracking of cannabis products.
Metrc can keep a close watch at transfers coming in and out of a business. This is used to ensure regulatory compliance needs are kept up with, such as a strict record of who is driving a shipment, their vehicle info, how many stops they made, and how much cargo they had on board.
Metrc showing outgoing transfers.
Objectives of Metrc
- Safety and Regulation
- Central Monitoring
- Data Analysis
- Privacy Between Businesses
- Online Tracking Network
Metrc itself operates as a regulatory cannabis inventory accounting software used by the Marijuana Enforcement Division, which is an arm of the Colorado Department of Revenue to manage the enforcement of marijuana laws. It’s expanded to be a solution available for anyone in need of monitoring cannabis production from seed to sale.
This chart from Marijuana Business Daily shows the current states that have awarded a seed to sale contract and the respective solution they decided on.
Metrc is utilized by 16 states for their marijuana compliance tracking. Other software solutions such as BioTrack from Helix Technoloies, Leaf Data Systems, Agrisoft from Kind Financial. Businesses who use the same software as their state’s enforcement division can be assured that their business can be covered by any audits that may be conducted by their state’s enforcement division.
Medical cannabis has been legalized in Canada since the early 2000s under the ACMPR, which stands for the Access to Cannabis for Medicinal Purposes Regulations. These rules govern the use and authorization of medical marijuana across Canada.
The recent passage of the Cannabis Act in Canada should result in a spike of companies flooding the market to sell recreational marijuana, which means more companies will require compliance capabilities.
Software options such as Ample Organics allow you to track and report directly within the program to stay in line with any reporting requirements set forth by the Cannabis Act and ACMPR.
Is QuickBooks a Seed to Sale Software?
QuickBooks will suffice to handle most small business accounting. However, growing businesses in the marijuana industry will realize that QuickBooks is not a long-term fit for the unique challenges in accounting for a scheduled drug. It also may not track your operations as efficiently as you like.
Some seed to sale software may provide you with the needed manufacturing and supply chain functionalities, but lack the accounting needed to become a “fully integrated option”. These type of seed to sale software options may suggest the use of entry-level packages such as QuickBooks Pro or Sage 50c.
The most important question you’ll want to ask about the software you’re considering is, “Will my financials be covered?” If so, you’re looking at an ERP. If not, the software vendor can typically recommend the accounting solution that will work best with (or alongside) their software.
Technology Trends Managed By Seed-to-Sale Software
- Rapidly growing industry. The legal marijuana industry can include anything from hemp products, THC baked goods, CBD oils, or the flower plant itself. The industry has grown to $10.4 billion in the US in 2018 and employs more than 250,000 people.
- Vertical Integration. This level of involvement occurs when the supply chain of a company is owned by that company. In the cannabis industry, the combination of complex regulatory issues prompts cannabis businesses to establish vertical value chains. This means cultivators may also look into opening up dispensaries or adult-use venues, so their product can go from farm, to cultivation, to processing, and to sale.
- Specialty accounting professionals. As the cannabis industry continues to grow, accountants are learning how to properly work in this line of business and ensure companies are receiving whatever tax breaks possible. Entire firms are being created with the sole purpose of handling marijuana-based businesses.
- Almost half (47.4%) of hemp cultivators see “finding processors” as their biggest challenge. Prior to the 2018 Farm Bill being signed, cultivators of hemp and other marijuana products found the biggest business challenges that had a direct impact on their operations were finding processors, a lack of banking services, and finding seeds or clones. However, with the passage of the Farm Bill, investment capital and low-interest loans have been made available to cultivators. It also lets growers ship their crop across state lines to a location that may have a larger pool of licensed processors.
- There’s a real potential for higher taxes. Given marijuana’s illegal status under federal law, the IRS says that no deduction or credit will be allowed for businesses who incur expenses in relation to trafficking in controlled substances prohibited by federal law. The normal tax breaks and incentives businesses receive will be disallowed, which means most cannabis-related business will pay more taxes then if they had been able to deduct the expenses they incurred in the normal course of business.
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Cannabis Seed To Sale Software
Starting a cannabis business is far from easy. Ensuring you’re following compliance rules and avoiding risks, while staying ahead of regulators is not a one-person job, or even a two-person job.
To stay in compliance, government regulations require you to track and report all of the activities of your operation, from initial plant to final sold product. That’s where seed to sale tracking comes in. Seed to sale is the lifecycle of the marijuana plant from the time the plant is planted until the final product is packaged and sold to the customer. Visually speaking, it starts with growing the plant, harvesting it, lab testing it, processing it, and packaging it, until it ultimately reaches the consumer.
To ensure compliance, seed to sale tracking guarantees every gram of cannabis stays legal throughout its lifecycle. This assists state and local governments by enforcing regulations, collecting taxes, and preventing illegal cannabis from sneaking into the supply.
When you add up all the plant life-cycle stages, plant processing, testing, selling to retailers and then to the end user, you could be talking hundreds of data points to report.
It’s time for some technology
Seed to sale software is a digital inventory control system that state regulators use in marijuana programs to track the cultivation, processing, and sales of cannabis to consumers. With seed to sale software, data is sent in real-time to the state compliance systems or the software generates the reports you need to send into the government to stay compliant. This helps manufacturers track their inventory and manage production, all while staying legally compliant.
The benefits of using seed to sale software
Whether you’re a grower or a manufacturer, there are multiple benefits of using seed to sale software for your cannabis business:
- Legal compliance: Most importantly, it ensures your business remains compliant — giving you peace of mind that you’re following state regulations across all areas of your business.
- No more manual tracking: Seed to sale software systems with intuitive visual workflows save you time and effort, which ultimately, leads to more money saved. Digital inventory tools also let you leave the days of manually updating excel documents or tracking paper inventory sheets long behind you.
- Invoicing makes order fulfillment simple: These software systems can also help manufacturers save time on order fulfillment processes with automatic pull sheets and invoicing features. Many seed to sale softwares also integrate with other business softwares you already use, like QuickBooks.
Many states continue to debate and vote on cannabis legalization, which means this is only the start of the cannabis boom. To stay ahead of the game, you need to choose the right seed to sale tracking software for you and your cannabis business.